SOUTH COVE BOARD MINUTES

September 20, 2005

At the home of Jill Cyra

 

 

Board Members Present  Thomas Marquis, Jill Cyra, Rod Putney, Chad Hardisty, and Randy Uyeno.

 

Meeting called to order at 7:15 PM by Thomas Marquis when quorum of members arrived.

 

Guest Requests/Reports   Homeowners present were Ivan Landrith, Kathy Landrith, and Pat Bowman, a former president of the South Cove Board.  They provided history and input regarding South Cove rules and regulations. 

 

Minutes   August 2005 minutes approved as read.  

 

Treasurer’s Report  Current balance is $37,566.70.  Five homeowners are currently delinquent.  Jill will work on a projection regarding needs for next years’ dues.  

 

Architectural Control Committee  Rod reported that there were 3 painting requests and 2 roofing requests.  All were approved with standard colors and materials.  The Board discussed an issue that had occurred regarding trees planted and cut between neighboring properties, and a compost pile.  Thomas reported that the neighbors involved were notified that the Board does not have jurisdiction over trees on private property, but that a number of Board members attempted to mediate the issue.  Thomas also reported that neighbors were notified by email of the South Covenant against garbage dumping, and of a pertinent King County ordinance 10.04.080(B)(1) allowing compost piles and a King County web site providing guidance on maintaining compost piles.  (http://www.metrokc.gov/dnrp/swd/composting/index.asp)

 

Parks and Landscaping  

            Board Priority # 2 – Drainage - Rod reported that no bid had yet been received from Puget Land or Olympic Landscaping, which performed the prior drainage work in the park.  He will inquire again.

Rod also reported that the representative at Nyce Gardens (425-260-4646), who created the plan for the entrance island on 44th way, will likely provide plans for the park entrances by 9/23/2005.  Rod indicated that top soil and tillage may be needed. 

Rod further reported that sprinkler lines exist along the north park entrance, but were deactivated and capped sometime in the past.  His understanding is that the lines broke frequently in the past.  He indicated that they could be replaced, but the cost would be approximately $1200.  The Board chose not to take any action at this time on the deactivated lines.

Rod reported that a new contract proposal was received from Signature Landscaping.  The proposed contract holds the cost at the same price, but includes an additional amount for organic fertilizer.  No action was taken.

 

Beach Committee   

Board Priority # 1 – Floating Dock Repairs – Thomas reported that dock issues are complete for the year.  In view of the ladder damage from last winter, the floating dock may be tethered to one of the outer swim area pylons rather than brought close to shore.

Board Priority # 3 – Buoys – Thomas again asked whether we wished to reconsider replacing the speed limit buoys.  At least one of them may have been entirely destroyed and the anchor cable dropped to the bottom.  Thomas will obtain, or ask Don to obtain, an estimate for replacing the outer buoys.

Board Priority # 5 – Beach Patrol –The season is over, and this item is closed.

 

Tennis Courts Committee  No report during meeting, but Julie subsequently reported that the tennis court gate locks had previously been repaired, but were damaged after two weeks.

 

Events Committee  The board thanked the volunteer coordinators of the garage sale event, Leigh Bangs, Lynne Marquis, and volunteers in other communities.  Liza Lee may be willing to volunteer to coordinate next year’s garage sale event.  Board members suggested that the garage sale event begin on Fridays rather than just Saturday and Sunday.  Members also suggested that we arrange for a charity to pick up remaining items on the Monday after the garage sale.

 

Government Affairs Committee  Chad reported that the Washington State Department of Transportation (WSDOT) plans to reinstall the right turn from westbound Lake Sammamish Parkway to northbound Lake Sammamish Parkway.  An interim stop sign or signal and traffic officers will also be used immediately. 

Chad also reported the annexation process into Issaquah is proceeding with preparations for a November vote.  Chad explained that King County property tax levels will remain in place until 2008 as a result of timing of property assessments.  Thus, homeowners will pay King County property tax levels and Issaquah utility tax levels until approximately 2008, before the Issaquah property tax levels become effective.  However, Issaquah police and other services will become effective immediately upon annexation.

Chad also reported that the next South Lake Sammamish Association (SLSA) meeting is scheduled for September 30, 2005.

 

Rules and Regulations Committee  
                   Board Priority # 4 – Update Rules & Regulations – Thomas provided a draft of a revised Rules and Regulations document.  Most of the substance of the prior rules and regulations remain the same, while procedural changes may be needed to conform to state law.  Discussion also ensued regarding issuing letters to homeowners for maintenance issues that the Board does not have explicit authority over.  A sample of such a letter that was sent in the past few months was circulated.  Such letters may indicate that homeowners have expressed a concern over yard or other maintenance that affects the over all appearance and property values of the neighborhood.  
 
Mailboxes  Rod proposed washing the mailboxes to remove dirt on the tops and tape adhesive from the sides.  Discussion also ensued regarding the possibility of offering the task as a scout project.  No action taken at this time.

 

Newsletter & Website Committee  Randy indicated that he will be leaving the country on October 5th.  If the newsletter content is not complete and approved before he leaves, he will provide the contact information and homeowner spreadsheet needed by the copy service to produce the newsletter.  Randy also indicated that the copy service requires a PDF copy of the newsletter and approximately 10 days to get the newsletter printed and mailed.

 

Welcome Committee  Chad reported that he had met 5 of the 18 new owners so far.  Chad requested, and the Board unanimously approved $50 to additional welcome materials.

 

New Business:

Tree House– Rod reported that a homeowner near the south-west park entrance, who began building a tree house, was notified that such a structure is subject to architectural review, and is required to submit a request.

Revised architectural control request form – Thomas requested that the architectural control request form be modified to remove items that are not supported by the South Cove governing documents.  This includes text that indicates that any external project must be pre-approved, including landscape projects.  No action was taken at this time.

Class Action involving Aon Corp. – Thomas recommended that we accept participation in the class action suit against our insurance carrier rather than pursue individual action.  No action was taken a this time.  An election is required in one of the two suits by October 30, 2005.

 

Meeting was adjourned at 9:15 p.m.

 

Next meeting at Jill Cyra’s home on October 18th at 7:00 PM.