SOUTH COVE BOARD MINUTES

May 17, 2005

At the home of Don Meyer

 

 

Board Members Present  Thomas Marquis, Don Meyer, Julie McDaniel, Rod Putney, and Chad Hardisty.

 

Meeting called to order at 7:25 PM by Thomas Marquis when quorum of members arrived.

 

Guest Requests/Reports   No guests present.  However, result of soccer issue from prior month was that Gerrie Hendrickson called Issaquah recreation department.  The recreation department sent a message to all soccer coaches that they must hold practices at the sites designated by the recreation department, otherwise the teams will not be covered by the city’s insurance.  Board members reported that there have not been any further organized practices in the South Cove park. 

 

Minutes   The April 2005 minutes were read and approved.

 

Treasurer’s Report  Jill reported by email that the current account balance is $46,984.  Jill’s email also reported that the total expenditures for Easter were: $464 (the budgeted amount was $400).  Jill’s email further included the email address of our current insurance agent, Jim Cooley, as jimc@mummainsurance.com.  

 

Architectural Control Committee  Rod reported two ACC requests. One from David Bangs was for changes to his back deck, back yard leveling, and adding a play structure.  Another one was for a driveway extension.  Both approved by the committee.

Rod reported that a couple of complaints had been sent regarding neighbors’ landscape maintenance.  Because the covenants do not give the Board authority to require landscape maintenance, the Board declined to take a specific action at this time.  However, the following possible actions were suggested:

1)     E-mail a notice to residents about current Covenant infraction.

2)     Send a letter from the Board to the transgressor requesting Covenant compliance.

The committee members agreed to draft a letter for the Board’s review that would inform a resident of complaints from neighbors and request that the resident perform maintenance.  

The Board also discussed a general policy that any future requests for fences in the park should at least require that the fence should at least be fully obscured by vegetation provided by the requesting homeowner. 

 

Parks and Landscaping  

            Board Priority # 2 – Drainage - Rod reported that he requested a site walk and bid from Olympic Landscaping, which performed the prior drainage work in the park.  He will attend the site walk and ask for bids on phases B‑1, B‑2, and B‑3.

Rod also reported that the drainage grates that had been thrown into the lake by some 5th graders were retrieved and reinstalled.

Rod further indicated that Squak Mountain Nursery is willing to provide a free landscape design, but they simply sent us a sheet of grid paper and require us to draw out the areas, which they will fill in with suggested plants.  They do not visit the areas.  Instead, Rod proposed that we get a plan from the person at Nyce Gardens (425-260-4646) who created the plan for the entrance island on 44th way.  Rod indicated that the plan for the entrance island cost approximately $160, and that the planner charges approximately $80 per hour.  The Board approved up to $240 for Rod to get a plan or plans for the four entrances to the park.  Thomas voted against this proposal as he felt we probably have local talent that could provide this service for free, but finding such a person may take too long so the Board approved the above consulting fee.

Julie mentioned that she felt there should still be some funds left to finish the landscaping at the 44th Way park entrance. Thomas was going to look into this.

 

Beach Committee   

Board Priority # 1 – Floating Dock Repairs – Don reported that he had investigated a new ladder from Marshal Ladders (Tom Franklin) and thought it was good, because it is very resistant to oxidation (rust and powdering).  The existing ladder on the floating dock is the same.  Alternative ladders are a bit cheaper at approximately $150, but are more prone to oxidation.  Don is awaiting a final price quote.

Board Priority # 3 – Buoys – Don reported that he investigated a spool of ľ inch nylon rope, and would get firm quote.  He will also arrange a group of volunteers to install the new yellow buoys and rope in the swim area.  Don indicated that the old couplings and other hardware may be reused, but they may need to be replaced later this year.

Board Priority # 5 – Beach Patrol – Don indicated that there were still very few residents willing to volunteer for patrolling the beach.  Each Board member agreed to call at least two people to encourage people to volunteer and/or to act as a backup that beach patrollers can call if a disturbance arises.  Chad will update the residents list and distribute to the Board to prepare for patrolling the beach.  Rod showed some fliers that he prepared on bright paper reminding people that the park and beach are private property, open only to residents and accompanied guests.  Rod proposed to add them to the existing park signs and to place them on cars parked outside the park entrances.  The Board unanimously agreed to pay for the cost of an ink cartridge for Rod to print a number of the fliers, so that beach patrollers may also distribute them.

 

Tennis Courts Committee  Julie indicated that the courts looked like they needed to be cleaned.  She said she would obtain an estimate and circulate a proposal by email for a vote before the next Board meeting.  Julie also indicated that the fence lock may need to be repaired.  She will investigate costs.

 

Events Committee  Since we are still having difficulty getting someone to coordinate the July 4th event, Rod agreed to give a list of tasks to Randy to post on the web site, and to send in an email so that we could request volunteers for individual tasks rather than request that one or two people handle the whole event.

 

Government Affairs Committee  Chad reported that the South Lake Sammamish Association (SLSA) would like South Cove’s endorsement on the position that Issaquah annex our area.  SLSA wishes to voice this position and endorsement at the June 7th meeting of the state boundary review board that must approve the issue to be placed on the voting ballot.  Chad explained that the vote will comprise two parts: a vote on whether to annex (requiring 50% approval), and a vote on whether to accept our share of paying the existing bonds owed by Issaquah (bonded indebtedness requiring 60% approval).  A survey taken in 2001 of all residents in the Greenwood point area (including South Cove) indicated that the majority of people supported annexation to Issaquah.  However, it was not possible to tell from this prior survey whether a majority of residents in South Cove supported annexation.  The Board requested that Chad obtain additional tax data from SLSA if possible, and arrange for a survey of South Cove residents (via an online survey system with the assistance of Randy Uyeno). 

 

 

 

Rules and Regulations Committee  
                   Board Priority # 4 – Update Rules & Regulations – Thomas indicated that a committee meeting was scheduled for May 31st.
 
Mailboxes  No activity to report.

 

Newsletter & Website Committee  No activity to report.

 

Welcome Committee  Chad reported that 7 new owners had arrived in South Cove, plus one lease with an option to buy.  Chad proposed that all Board members have digital pictures of themselves available on our website, so residents will be able to recognize the elected Board members.

 

New Business:

Fundraiser in the park – Thomas explained an email request from homeowner Debbie Batteiger, asking whether she could hold a fundraiser carnival in the park for the Epilepsy Foundation on July 10, 2005.  Mrs. Batteiger’s email indicated that the attendees would be limited to South Cove residents and accompanied guests.  The consensus was that the Board had no objection, because all attendees would be residents or accompanied guests.  

 

Meeting was adjourned at 9:20 p.m.

 

Next meeting at Randy Uyeno’s home on June 14th at 7:00 PM.