SOUTH COVE BOARD MINUTES
July 19, 2005
At the home of Jill Cyra
Board Members Present Thomas Marquis, Jill Cyra, Rod Putney, Chad Hardisty, Sam Rosenbalm, and Randy Uyeno.
Meeting called to order at 7:10 PM by Thomas Marquis when quorum of members arrived.
Guest Requests/Reports No guests present. However, the result of soccer issue discussed at prior meeting was that Gerrie Hendrickson called Issaquah recreation department. The recreation department sent a message to all soccer coaches that they must hold practices at the sites designated by the recreation department, otherwise the teams will not be covered by the city’s insurance. Board members reported that there have not been any further organized practices in the South Cove park.
Minutes May 2005 minutes approved with modifications. The June meeting was cancelled due to lack of quorum.
Treasurer’s Report Current balance is $40,112. 6 homeowners are currently delinquent. One long-time delinquent homeonwner at 4352 189th Ave. SE may be having house foreclosed. Jill tried to call trustee regarding foreclosure, but did not get a return call. Chad volunteered to check status through his real estate channels. Spending is on-track with budget. Jill also indicated that she will contact an accountant for information on our tax status spending requirements to ensure that we make the proper amount and type of expenditures.
Architectural Control Committee Sam reported that there were no new requests. However, discussion occurred regarding possible replacement of an existing fence in park. The general discussion related to whether requests for fences in the park should at least require that the fence be fully obscured by vegetation provided by the requesting homeowner. The committee agreed to research our covenants, rules, and/or other documents to determine a proposed policy regarding existing and/or new fences around the park
Parks and Landscaping
Board Priority # 2 – Drainage - Rod reported that no bid had yet been received from Olympic Landscaping, which performed the prior drainage work in the park. He will inquire again.
Rod also reported that broken sprinkler pipes were found near the Y in the path and near the beach. Signature Landscaping repaired the pipes.
Rod further reported that each entrance to the park has differing landscaping requirements due to varying sun exposure, nearby trees, and other environmental circumstances. Thus, the representative at Nyce Gardens (425-260-4646) who created the plan for the entrance island on 44th way, indicated that an individual plan would be needed for each entrance. Rod indicated that the 4 plans would cost approximately $480. The Board approved up to $500 for Rod to get plans for the four entrances to the park (one negative vote). Rod indicated that he would also attempt to get bids on costs for corresponding plants.
Beach Committee
Board Priority # 1 – Floating Dock Repairs – Thomas reported that Don had installed a new ladder from Marshal Ladders (425-427-6554). However, a rung has broken off of the old ladder. Sam agreed to call Marshal Ladders to find out about possible repairs or replacement. Thomas suggested that we try to get a ladder with rounded side rails at the bottom to minimize damage if the ladder hits the lake bottom near the shore during the winter. The Board approved a motion for Sam to spend up to $100 to repair the ladder if it can be repaired, or up to $300 to for Sam to purchase a new ladder if the old one can not be repaired, to ensure a ladder is installed quickly while the summer season is in full swing.
Rod and Sam reported that that current planks on the floating dock seem to be in acceptable condition.
Board Priority # 3 – Buoys – Thomas asked whether we wished to reconsider replacing the speed limit buoys. At least one of them may have been entirely destroyed and the anchor cable dropped to the bottom. The Board approved up to $50 to pay for a volunteer’s air if a scuba diver was willing to search for the cable(s). Thomas agreed to contact Mike Quaranta, who has volunteered for scuba activities in the past.
Board Priority # 5 – Beach Patrol – Thomas reported that he has not received complaints about disturbances at the beach. To help ensure the calm, Rod agreed to post at least his, Thomas’, and Don’s phone number at the beach, so that anyone could call one of us if a beach patroller was not there at the time.
Tennis Courts Committee No report. Members noted that the lock on one of the fence gates doesn’t catch as easily as it should, but the gate can be locked if latched deliberitly.
Events Committee The board thanked the volunteer coordinators of the 4th of July event, Gerrie Hendrickson and Debbie Batteger, and spouses and many other volunteers, for a great event. The cost came to $2450 of the budgeted $2500. Volunteers are being sought to coordinate the advertisements, signs, and other aspects of the September garage sale.
Government Affairs Committee Thomas thanked Randy and Chad for arranging an electronic survey of South Cove residents on the Issaquah annexation meeting to provide input to the South Lake Sammamish Association for the Boundary Review Board meeting held on June 7th. The Board agreed to reimburse Randy for the $9.95 cost of the electronic survey. Chad reported that most input in the survey and at the meeting was in favor of annexation into Issaquah. An appeal period ends on August 15. A full vote is likely to occur on November 8, 2005, with actual annexation occurring approximately one year later. Both Klahanie and Greenwood point annexation areas will be voted on. Chad also reported that the next SLSA meeting is scheduled for August 11, 2005.
Rules and Regulations Committee
Board Priority # 4 – Update Rules & Regulations – Thomas reported that a draft amendment document had been prepared as an explanatory document for recording the amended bylaws, which were amendment at the November 2004 annual meeting. A formal signing of the amendment document will be scheduled for the August 2005 Board meeting.
Mailboxes The mailboxes are beginning to look a little worn as a result of signs being taped to them with adhesives that do not come off easily. Discussion ensued about banning unofficial signs and/or guidelines for posting unofficial signs with tape that removes easily (e.g., blue tape). Randy agree to post a reminder on the web site that notices should be posted on the web site bulletin board. Jill agreed to investigate attaching means, such as magnet clips.
Newsletter & Website Committee Randy noted that he had not yet received a bill for the printing of the last newsletter, and agreed to investigate. The next paper newsletter will be needed to announce the November annual meeting, the date of which Randy is still investigating. Jill provided Randy with a copy of a government brochure regarding hiring a contractor for posting on the web site.
Welcome Committee Chad reported that 3 new owners had arrived in South Cove. Jill delivered remaining welcoming materials to Chad.
New Business:
Fax Service – The Board approved (with 1 negative vote) a motion to eliminate the current fax service and instead use email and/or web submissions. Randy agreed to change the web site to direct escrow agents to a South Cove escrow email address that would forward to the current Board member who is handling escrow inquiries. The architectural review request forms will also be changed to indicate the committee email address and the postal mail address.
Sheriff’s arrest approval letter – Thomas reported that the King County Sheriff sent a letter outlining information required to be submitted if we wish to grant the Sheriff’s department pre-approval to arrest a trespasser in the park if a board member could not be there to immediately identify the person as a trespasser. The consensus was that it was better to wait until annexation into Issaquah, and see if the city police coverage is better and/or if the city has a similar process.
Non-resident children in park – Rod reported that siblings who live on 42nd Street (not part of South Cove) have repeatedly returned to the park and beach and created potentially dangerous situations and caused damage. Rod and Thomas agreed to prepare a letter to their parents.
Class action notices – Jill reported that she received notices regarding a class action suit involving our current insurer.
November annual meeting – The Board agreed that the 15th would be a good choice of the current options available for holding the annual meeting at Sunset elementary.
Replacement / new board members – Thomas requested that we seek possible replacement and/or new board members for those who have not been able to attend and for next year.
Picnic Tables – A request was made that we consider adding picnic tables near the beach or BBQ area. No action taken.
Meeting was adjourned at 9:15 p.m.
Next meeting at Randy Uyeno’s home on August 16th at 7:00 PM.