SOUTH COVE BOARD MINUTES

 February 16, 2005

At the home of Jill Cyra

 

 

Board Members Present  Thomas Marquis, Don Meyer, Jill Cyra, Rod Putney, Jeff Hertogs, and Randy Uyeno.

 

Meeting called to order at 7:05 PM by Thomas Marquis.

 

Minutes   Don read the January 2005 minutes; approved as read. Correction to January Minutes: Jeff Hertogs is chairperson for Rules and Regulation Committee.

 

Treasurer’s Report  Jill reported an account balance of $57,532.00.  Fourteen (14) homeowners have not paid their 2005 dues; Jill will contact by email.  The question arose, at what point in time will the Board assess a penalty for non-payment of annual dues. Jill responded that a penalty is assessed after the third notice.

Jill reported that our tax consultant advised that we may have a tax liability on dues we collected for 2004. This may be due to the timing of our receipt of dues payments. Mark Southern has offered to help sort this out.

 

Survey Results for 2005 Priorities  Randy orchestrated this survey report and the Board extends a warm thank you for a superb job. There were 115 responses to this survey, thus this task was not a simple one. Using Randy’s survey, the Board selected the following six priorities for 2005:

  • Update rules and regulations to reflect covenants based on approval of bylaws amendment.
  • Replace / add ladder(s) on floating dock, replace the decking on the floating dock (these two were combined).
  • Address park drainage problems around tennis courts.
  • Replace swim area buoys and rope.
  • Improvements to the park sprinklers for more efficiency.
  • Summer beach patrols – voluntary beach patrols will be requested (the Board voted to include this as a top priority).

The priorities above are not listed in any order of importance, but were selected based on the survey and the amount of work or coordination required.

 

Architectural Control Committee  Rod reported that two ACC requests had been submitted; one was approved and another was still pending awaiting follow-up information from the requestor.

The overall appearance of the South Cove community was discussed, especially as it pertains to yard maintenance. It was suggested that the Newsletter include reminders to keep clutter out of yards and to trim shrubs along walkways to allow walkers to pass. A community clean-up day was also mentioned where neighbors could coordinate the use of rental equipment with each other.

 

 

 

 

 

 

 

South Cove Board Minutes

January 16, 2005

Page 2

 

 

Parks and Landscaping  Rod will investigate the water bill, as it should be in a reduced billing period.

 

Beach Committee   Don will investigate a large railroad timber that has floated onto our beach on which there are exposed spikes.  Not:e the spikes were cut off and a North beach neighbor has offered to cut up and dispose of the timber.

Don will work on a Newsletter request for beach patrol volunteers this summer and a request for volunteers to help with the replacement of the rope and buoys in the spring.

 

Rules and Regulations  Jeff is working with David Bangs to properly define the Rules and Regulations.

 

Newsletter  Randy is working with a friend on reduced newsletter pricing. We continue to research the idea of reducing the newsletter to a one-page mailer with references to additional information on the web page.

 

David Bangs has graciously allowed the Board to use his E-fax account but is requesting the Board cover the $12.95/month fee if we want to continue doing so. Another option is a free fax account, but this requires the sender to pay long distance phone charges .The Board will instruct Chad to open the free account for a few months to see if this service fills our need.

 

Mailboxes  Jeff has been placing reflective tape on the new mailboxes and would like some feedback as to how

effective it is.

 

Activities  Rod confirmed that Kim will volunteer along with Amy Higgins and others to put on the Easter event, Saturday the day before Easter. The Bunny costume is reserved. Rod requested that if anyone wants to help with the event, any help is welcomed and they can contact Kim (425-747-1716) or Amy Higgins (425-562-5111).

We are still looking for someone who would be willing to run the July 4th event.

 

NOTE: The Board voted to change the meeting night from the 3rd Wednesday to the 3rd Thursday of each month. This will change the next meeting to March 17th.

 

Meeting was adjourned at 9:40 p.m.

 

Next meeting at Don Meyer’s home, 4456 191st Pl. SE,  March 17th at 7:00 PM.