SOUTH
COVE BOARD MINUTES
At the
home of Jill Cyra
Board Members Present Thomas Marquis,
Jill Cyra, Julie McDaniel, Randy Uyeno, and Rod Putney.
Meeting
called to order at
Guest Requests/Reports Gerrie
Hendrickson expressed concern about organized soccer teams holding practices in
the park. Practices have been seen approximately 5 out of 7 days per week. Some of the coaches and players are South
Cove residents. Some of the concerns
expressed included insurance liability, damage to the park, parking at
entrances, and the possible expansion of practices if non-residents mistakenly
believe that organized team practices and/or other activities are acceptable in
the park. Conversely, it was noted that
there are no published rules about organized teams using the park when the
coach or some players are residents.
There are also no published rules on limits to the number of guests or
limits to uses of the park. At least one
of the teams was known to be organized through Issaquah parks and
recreation. Gerrie agreed to call
Issaquah parks and recreation to inquire about insurance coverage for the teams
at locations other than the fields allocated to the teams by Issaquah parks and
recreation. If the city does not cover
the teams at non-allocated locations, Gerrie will request that the city notify
the coaches. Otherwise, the board with
reconsider the issue.
Minutes The March 2005 minutes were read and approved.
Treasurer’s Report A current
account balance was not available. Jill
reported that the account, Shawn Stoller, indicated that the South Cove
Homeowners Association (SCHA) would not owe tax for 2004. However, there may be difficulties for 2005
if some expenditures are considered capital expenses rather than maintenance
expenses. Income for capital
expenditures may not qualify for exemption under the tax rules. Jill agreed to investigate the differences.
Architectural Control Committee Rod
reported that the committee approved a few requests for painting and one
request for window replacements. The
committee did not yet have a recommendation on a general park fencing
policy.
Parks and Landscaping
Board Priority # 2 – Drainage - Rod reported that
he, Don Meyer, and Sam Rosenbalm evaluated the ground after the latest rains
(after there had been a dry spell), and confirmed the water accumulation around
the tennis courts. Rod agreed to contact
the landscaping company that previously worked on out drainage to determine
specifics about implementing the next phase of the drainage design that was
developed in approximately 2002. The
landscaping company may have been Olympic Landscaping, but Rod will check.
Rod
also reported that some drainage grates had been thrown into the lake by some 5th
graders, but that he determined who they were, and had made arrangements for
the perpetrators to retrieve the grates from the lake on a coming weekend.
Rod
further indicated that will try to get a (free) landscape design from a local
nursery for the park entrances.
Beach Committee
Board
Priority # 1 – Floating Dock Repairs
– Thomas reported that Don Meyer sent an email indicating that Don had
attempted to contact the vendor, but did not receive a return call.
Board
Priority # 3 – Buoys – No additional
information yet available on a new rope.
Board
Priority # 5 – Beach Patrol - Don’s email
indicated that a few volunteers had come forward, but we needed more.
Tennis Courts Committee Jill
transferred the tennis court keys to Julie for distribution to residents who
need them. Julie reported that she had
acquired a center strap for one of the nets at a cost of approximately $9, and a
new squeegee at a cost of approximately $69, as authorized by the motion of the
March meeting.
Events Committee Thomas and the
rest of the Board requested that Rod relay out gratitude to Kim Putney and Amy
Higgins for their tremendous work on the Easter parade and egg hunt, especially
given the terrible rainy weather of that day.
Jill proposed that the Board purchase a bunny costume
rather than continue to rent every year for approximately $100 per year. Purchasing a costume would cost approximately
$300, plus drying cleaning every year.
No formal motion was made or vote taken.
Since
we are having difficulty getting someone to coordinate
the July 4th event, Rod agreed to give a list of tasks to Randy to
post on the web site, so that we could request volunteers for individual tasks
rather than request that one or two people handle the whole event.
Government Affairs Committee David Bangs,
Co-Chair of the South Lake Sammamish Association (SLSA), reported that SLSA has registered with the
state as a political organization, and that the registration lasts for one year
at a time. SLSA wishes to promote
annexation of the Greenwood Point / South Cove area to the city of
Jill provided David with the most recent room rental
bill, so that SLSA could pay it directly from SLSA’s new bank account.
David
also reported that the next SLSA meeting will be
David further reported that the round-about intersection
of
Rules and Regulations Committee
Board Priority # 4 – Update Rules & Regulations – No activity to report.
Mailboxes No activity to report.
Newsletter & Website Committee Randy reported
that he had not yet receive a bill for the March newsletter.
Randy also reported that
Welcome Committee Jill reported
that the budget includes an amount for a box of candy to welcome new families.
New Business:
Political
Signs – Randy reported that a state substitute bill 6064 had passed both the
state senate and the state house, which would invalidate any homeowners
association covenants or rules that prohibit displaying political signs. Randy agreed to post information on the web
site, so that any homeowners can submit comments to the Governor.
Meeting
was adjourned at
Next
meeting at Don Meyer’s home,
Contents of Treasurer’s Email
Since I won't be able to attend
the meeting this month, here is the Report:
Treasurer's Report for
Current Balance: $50,893.04
Dues Collection Status: 12
houses delinquent
Other News:
David Bangs has agreed to open a
separate checking account for SALSA to keep
the funds separate from SCHOA.
Mark Southern and I met with our
accountant, Shawn Stoller, to discuss the
tax situation. Several
items were discussed:
1. We need to spend 90% of
income on approved expenses (maintenance) or we
will owe taxes. We decided
to review the tax situation in the fall to
determine how much dues we should
collect in this calendar year vs in 2006.
We can ask the board members to
delay payment until Jan 2006 if necessary.
2. Shawn has reviewed his
billing and discovered that for years he has not
been billing us enough to cover
expenses so from now on he says we should
budget approximately $1500 for
tax services, not the $350 that we had been
paying.
3. One way we can bring
this amount down is to use Quickbooks accounting
software. This past tax
year, he charged us $450 for General Ledger and
Bookkeeping which would not be
required if we used Quickbooks. I saw the
software for sale at Costco so I
went ahead and bought it for $185 (with my
money). If you can please
vote to authorize this purchase, I will reimburse
myself. Otherwise I can
return it unopened. Seems like it will pay for
itself immediately by avoiding
the General Ledger and Bookkeepping fees.
Shawn says it's easy to use and
pass on to next treasurer.
4. Shawn and Jill will work
on creating a Treasurer's handbook to be passed
along
Respectfully submitted,
Jill Cyra
Treasurer, SCHOA