ANNUAL SOUTH COVE BOARD MEETING MINUTES
November 10, 2004
At Sunset Elementary Library
Board Members Present Mark Southern, Don Meyer, Thomas Marquis, David Bangs, Jill Cyra, Rod Putney, Craig Elkins, Jeff Hertogs and fifteen South Cove residents
Meeting called to order at 7:00 PM by Mark Southern.
Minutes Don read the November 03 minutes; they were approved as read.
Mark thanked the South Cove residents for attending the meeting and presented them with an overview of major accomplishments of the Board during the past year. He then thanked the individual board members for their service during the past year. Finally Mark explained that this meeting was an open forum for all present and the Board would be looking for next year’s budget suggestions.
Treasurer’s Report Jill reported an year end account balance of $5,879.00
A copy of the November 03 through October 04 budget verses actual expenditure is included as the last page of this Annual Minutes report
2004 Rules & Regulations Vote
The recommended South Cove Bylaws document changes that allowed the Rules and Regulations document to contain clauses from the Covenants, was approved 96 (yes votes) to 7 (no votes). These changes will allow the Board to later create a complete Rules and Regulations document which contains all of the regulations applicable to homeowners and to adopt a penalty schedule that could apply to any such regulation.
In order for this change to be approved, we had to receive votes from 20% of the homeowners, with a 66% approval rate of those voting. Thomas provided a detailed explanation of what the Bylaws document changes were about. Tennis CourtsDon provided an update on the completion of the tennis court resurfacing project and purchase of new nets. Don recommended that future court maintenance should be performed by companies who specialize in court cleaning, as the courts can be damaged by improper cleaning methods. Government AffairsDavid Bangs and Joan Probala gave a synopsis of the upcoming Issaquah annexation issues.
SLSA (South Lake Sammamish Association)
David explained that SLSA was formed to provide a unified voice to help implement improvements (i.e. increased police patrols, road repairs, and speeding) in our community. He then explained how SLSA had helped with the Blackberry Park project.
State Park Improvement Survey
Joan Probala asked to speak about the (5) suggested state park improvement projects.
Indoor Soccer facility, Water Activity Center, Retreat Center (at Hans Jensen Park),
Boardwalk with shops and finally a boathouse with rental kayaks and canoes. A brief discussion was held regarding the traffic these facilities would generate.
Parks and Landscaping
Rod spoke about the renewal of park contract with Signature Landscaping and the past and current sprinkler issues in the park. The water has been turned off for the winter, so the current sprinkler issues will need to wait until spring to correct.
Don reported on the status of the two newly planted trees, a Scarlet Oak by the water and a Raywood Ash behind the tennis courts.
Beach
Craig spoke about the new sand at the beach and all the wonderful help we received from the community. The question was raised about how often we should re-sand the beach; the response was about every two-three years.
Craig also mentioned that the new buoys for the beach have arrived but stated that we should wait until next spring before installing them.
Discussion was held about installing a ladder on both sides of the floating dock because this would provide one ladder always viewable from the beach for monitoring children.
Architectural Control Committee
Mark spoke briefly about the four newly approved roofing shingles; if a resident wanted a different shingle they could present it to the ACC for consideration.
2005 Recommended Priorities
The following is a list of suggested priorities that were presented to the Board:
Newsletter
David is looking for a person who is interested in becoming the new understudy for the newsletter web page.
Meeting was adjourned at 8:35 pm.
Next meeting at Mark Southern’s home January 19th 7pm.
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FY 2004 Budget vs Actual |
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November 1, 2003 - October 31, 2004 |
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FY 2004 |
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FY 2005 |
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FY 2004 |
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FY 2004 |
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FY 2004 |
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Actual |
FY 2005 |
Budget |
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Budget |
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Actual |
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Difference |
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% Total |
Budget |
% Total |
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Income |
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Dues Income |
$ 50,575 |
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$ 50,161 |
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$ (414) |
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$ 65,025 |
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Dues Income (Past Due) |
1,575 |
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1,124 |
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(451) |
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1,425 |
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Other income |
310 |
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496 |
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186 |
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50 |
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Total Income |
52,460 |
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51,781 |
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(679) |
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66,500 |
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Expenses |
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Grounds |
33,800 |
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35,931 |
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(2,131) |
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66% |
40,300 |
75% |
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Insurance |
5,500 |
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5,840 |
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(340) |
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11% |
6,000 |
11% |
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Events |
2,275 |
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2,436 |
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(161) |
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4% |
3,450 |
6% |
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Tax and Legal |
850 |
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417 |
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433 |
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1% |
1,000 |
2% |
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Tennis Courts |
7,610 |
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7,668 |
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(58) |
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14% |
1,160 |
2% |
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Communications |
1,340 |
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1,593 |
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(253) |
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3% |
1,340 |
2% |
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South Lake Sam. Assoc. |
100 |
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100 |
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0% |
145 |
0% |
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Treasurer |
215 |
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488 |
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(273) |
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1% |
490 |
1% |
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Total Expenses |
51,690 |
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54,473 |
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(2,783) |
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53,885 |
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Net Operating |
$ 770 |
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$ (2,692) |
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$ (3,462) |
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$ 12,615 |
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Beginning cash |
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$ 8,531 |
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Income |
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$ 51,781 |
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Expenses |
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(54,473) |
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Salsa Fund |
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40 |
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Ending cash |
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$ 5,879 |
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<-- Matches Bank Balance |
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