At the home of Kendra Mills
Board Members Present: Craig Elkins, Jeff Coe, Don Meyers, Mark Southern, Jill Cyra, Thomas Marquis, David Bangs, Shelly Birkwood and Kendra Mills
Homeowners Present: Jeff Hertogs, Doug McDaniel and Julie McDaniel
Meeting called to order at 7:00pm by Mark Southern
-Minutes: The reading of the April 2003 minutes was postponed until the June meeting.
-Treasurer’s Report: Jill reported that the Key Bank savings account balance is $46,793.09 and the checking account balance is $4,410.01. Our account with Bank of America has a balance of $6,173.67.
-Tennis Courts: Doug and Julie McDaniel attended a portion of the meeting to discuss the condition and maintenance of the tennis courts. Doug advised that power washing the courts each year does make a difference and protects them from having to be re-surfaced sooner. Doug obtained a bid of $500. - $800. from a company specializing in pressure washing tennis courts. It is important to have the courts washed properly, as they can easily be damaged by incorrect procedures. He believes we can avoid re-surfacing for the next 1-2 years. (Doug noted that pressure washing equipment rental alone, would be approximately $200.00)
Julie McDaniel will check with the Tennis Director at her club and discuss whether or not a professional company is our best option.
A new tennis net is still needed at the cost $150.00, and will last at least 5 years with normal wear. Our remaining tennis budget is approx. $950.00.
Doug is often asked for court keys and will continue to keep a few extra for distribution to homeowners, as well as Jill Cyra.
A motion was made for Doug McDaniel to obtain multiple new bids for pressure washing the courts and to request the work to be performed, pending the approval of Mark Southern and David Bangs. The motion was seconded and passed unanimously.
2003 Priorities:
-Tree Committee: Don Meyer spoke to Arborist Don McQuilliams regarding alternatives to removing the central leader of the beach cottonwood. One option is to cable all 3 leads about 50 feet up the tree, then attach them to each other with further cables and a harness at their base. Don will confirm with McQuilliams if cabling will be sufficient to keep the tree safe. Don will also ask about topping an insignificant portion of the central leader and cutting “sails” through the branches. Don obtained a bid for cabling from McQuilliams in the amount of $1,000. and a bid from D & R Logging in the amount of $527.00, including tax.
The tree committee will investigate new types of trees to plant in the event that the beach cottonwood cannot be maintained. Don will re-bid the tennis court root barrier.
-Paths: Jeff Coe reported that Chris Hagen of Sammamish Water District contacted him regarding our park path at the southeast entrance. Rather than repair the path that was damaged during water repairs, SWD offered to pay $1,500.00 towards our total cost of replacing all of the South Cove park paths.
-Rules Committee: The Rules committee is continuing to make progress in defining the Covenant Amendments to be proposed this year.
Regarding arbitration, the committee determined that the rules of the American Arbitration Association aren't appropriate for our purposes. Instead, the amendments will propose to use arbitration rules from Washington State Law and specify that the arbitration agency be selected from a list of approved agencies adopted in advance by the Board.
Regarding amendability, the committee is recommending a new process that allows the Covenants to be changed effective January 1st of any calendar year. This process will continue to require that 2/3 of the homeowners sign the changes, and that adequate notification be given to allow all voices to be heard.
Concerned that the amendments may make the Covenants document too difficult to read, the committee has decided to record a clean version of the Covenants which fully incorporate the changes. The committee also recommends taking advantage of this opportunity to strip the obsolete Developer-related language from the document.
If approved, these changes to the Covenants will become effective the earliest of November 2nd, 2006 or three years from the date the changes are recorded. Since the committee hopes to record the changes on November 2nd, homeowners must receive the final proposal by August 2nd at the latest in order to fulfill the 90 day notification requirement.
-Government Affairs: The South Lake Sammamish Assn., neighborhood group met and adopted SLSA, pronounced, “Salsa”, as their name. Meetings will be held quarterly. The purpose of this group is not to agitate King County, but to work with them and develop a positive relationship. The annexation area will have representation through SLSA.
No particular issues were pursued at the initial meeting. The next meeting will be in approximately 3 months.
-Landscaping: Kendra obtained a bid of $1,200. for finishing up the approximate 750 square foot area around the new trees near the Tom’s home. Signature Landscaping’s bid for the same work was $210., not including the cost of the sod. (Their labor is approximately $35.00 per hour.) Kendra reported that the area along the fence at the McDaniel’s home will need about 9 Arbor Vitae for a costs of about $200.00.
Kendra also reported that there is a suspected leak in our sprinkler system. Don and Kendra will try to go out and look at the water lines.
A motion was made for up to $200. to be spent for trees at the north entrance at the McDaniel’s home, and up to $750.00 to repair the tree area and replace the sod near the Toms’ home. The motion was seconded and passed unanimously.
Kendra reported that a few more plants were added to the 44th Way entrance-planting island. Bark will be ordered for delivery on approximately May 27th.
Park Rules: The board discussed the process for enforcing park rules that pertain to dogs. Specifically, dogs off leash, dogs on the beach, and aggressive behavior. Homeowners disregarding park rules would be contacted by letter first, and if there is no response, a lien on their property may be assessed.
-Beach: Craig Elkins reported that the signature of our Secretary, Shelly Birkwood, is required on Marshall Dock and Float’s work order before they can set a date to begin replacing our beach equipment; (ropes, floats, buoys, adding ladder.) Shelly signed the document and returned it to Craig.
-Architectural Review Committee: Jeff reported that 6 requests for house painting, and 1 request for a new deck were submitted.
-Newsletter/Website: David reported that the June newsletter will contain information on our 4th of July celebration, the proposed covenant amendments and a reminder to homeowners to watch for a future follow up mailing requiring their signature.
David brought a sample Sammamish Beach Club newsletter showing their use of advertisers as a way of producing additional income for their homeowners association.
Mark Southern volunteered to look for advertisers for our newsletter. It was discussed that one possible use of the monies generated from advertising could be for the purchase of a portable speed monitor to rotate around the neighborhood.
A motion was made to accept such advertising for our newsletter as it is found.
The motion was seconded and passed unanimously.
The deadline for newsletter articles is June 6th. The mailing “party” is scheduled for June 13th.
Welcome Committee: Jill reported that 1 family was welcomed to South Cove.
Mailboxes: Jeff reported that via email messages, he learned that 23 homeowners were in favor of replacing our mailbox clusters with locking aluminum mailboxes, and 2 were opposed. The post office is proposing we replace our existing 36 mailbox clusters with 22 of the locking aluminum mailboxes. All new mailboxes will be set in existing concrete. The cost for installation of all 22 aluminum mailbox clusters, plus tax, is $1,650.00. Jeff will check with the post office about the procedure for distributing keys to the homeowners.
A motion was made to approve the replacement of our mailbox clusters with the free locking aluminum mailboxes provided by the post office at a cost of $1,650.00, plus tax. The motion was seconded and passed unanimously.
For our next board meeting, Jeff will prepare a “package” for board members to review with homeowners and obtain their feedback regarding the positioning of the replacement mailboxes. Jeff advised that he will inquire about the cost of future repairs and replacement costs for insurance purposes.
New Business: David reported that the remaining funds from our collective neighborhood annexation efforts are $77.80. David stated that as the annexation efforts have no new expenses, the funds could be used for any expenses incurred by SLSA (South Lake Sammamish Association). The next SLSA meeting is June 17th, 7pm, at Sunset Elementary in portable 12.
Meeting was adjourned.
Minutes submitted by Shelly Birkwood, Secretary
June Board Meeting:
Wednesday, June 18, 2003, 7pm
Home
of Shelly Birkwood
Address: 4549 194th Avenue, SE
Phone: 747-0650
July Board Meeting:
Wednesday, July 16, 2003, 7pm
Home of David Bangs
Address: 4314 193rd Avenue, SE