South Cove 2003 Annual Meeting Minutes

Wednesday, November 12, 2003

(Sunset Elementary Multi-Purpose Room)

 

These minutes have not yet been approved by the Board, and will not be final until approved by the membership at the 2004 annual meeting.

 

Attendance:

Board Members Present: Mark Southern, Craig Elkins, Don Meyer, Thomas Marquis,

Jeff Coe, David Bangs, Jill Cyra, Shelly Birkwood and Kendra Mills

 

In addition to board members, there were approximately 12 other people in attendance.

 

Meeting called to order at approximately 7:10pm by Mark Southern

 

Secretary – Shelly Birkwood  

A motion was made to approve the 2002 Annual Meeting minutes in their written form and to not read them aloud. The motion was approved and passed unanimously.

 

Treasurer’s Report – Jill Cyra

Jill Cyra presented the treasurer’s report.  A motion was made to approve the treasurer’s report and 2004 budget as specified.  The motion was approved and passed unanimously.

 

Election of New Board Members:

There were 4 open board positions.  Don Meyer and Jeff Hertogs were elected to serve on the 2004 board.  Two position remains available.

 

Tennis Courts

The tennis courts were maintained this year by power washing, however; their condition is deteriorating.  In 2004, the board will seek to re-surface the courts to avoid costly future repairs.

 

Government Affairs/SLSA - David Bangs

SLSA, (South Lake Sammamish Area), pronounced “Salsa”, is an informal group which includes South Cove and some surrounding neighborhoods.  Suggestions have been made to expand our annual Ice Cream Social into a SLSA Community Day.  Residents can ask for their name to be added to the SLSA email list by submitting their request to: SLSAinfo@issaquahweb.org.  SLSA has also been involved in annexation efforts.  In 2003, David Bangs, Gary Thede and Joan Probala were appointed by the City to represent our area and aid annexation efforts to Issaquah.

 

Councilman David Irons visited “Blackberry Park” and advised that a grant to develop the park may be available.  He also reviewed the double yellow lines along 192nd Avenue, and noted that double lines are usually intended for 35mph or greater.

 

Sammamish Beach Club is applying for a King County permit and grant to improve the gravel area at 192nd and West Lake Sammamish Pkwy.

 

Another topic discussed by SLSA was the proposed redevelopment of Lake Sammamish State Park.  State Parks is considering adding revenue producing facilities to the park, and some community members are concerned that the character of the park could be changed.  Residents can go to the website, www.parks.wa.gov/plans/lksamm/   and email Peter Hertzogg with their comments.  A meeting will be held on December 4, 2002 at Rattlesnake Ridge in North Bend.

 

Park/Landscaping – Kendra Mills

Signature landscaping completed a lot of work on the park sprinkler system, irrigation and drainage.  However, a master plan was not drawn up indicating where the original irrigation is located and future work on the sprinkler system will still require some guess work.  Mark Southern stated that the new drainage behind the Stromberg’s which uses sand, perforated pipe and 18” of gravel has improved the drainage greatly.

Kendra stated that the entrance island at 188th and SE 44th Way still needs a few more plantings as well as at the park entrance next to the Mc Daniel’s.

 

Beach

Craig Elkins reported that he is continuing to work with Marshall Dock regarding replacement and/or repair of the rope floats.

 

Architectural review – Jeff Coe

One matter regarding a fence has been settled.  Another matter regarding a fence between 2 homeowners and the property line was settled by the homeowners on their own.  Jeff stated that he is continuing to work on logically expanding the roofing material choices for homeowners.

 

Covenants, Rules and Regulations – David Bangs

On November 2, 2006, the new covenants document will take effect.  The document is amendable and specifies Arbitration for dispute resolution.  Mark Southern stated that the Rules Committee also clarified inconsistencies in our Covenants.

 

To adopt the changes, we needed signatures of 2/3 of our 289 lot owners. We exceeded that bar by quite a margin, obtaining 227 signatures. That works out to 78% written approval, which is a good achievement considering that homeowners are busy and often have more on their minds than the future of neighborhood covenants. The "Amendment to Replace the Covenants and Restrictions effective November 2, 2006" has been filed with King County as record #20031030000868.

 

The board approved 3 dispute resolution companies for homeowners to choose from. Next year, the Rules committee will review the board’s adopted Rules and Regulations document to ensure it is consistent with the covenants and describes procedures clearly.

 

2003 ACCOMPLISHMENTS - Mark Southern

Cottonwood Trees:  Three cottonwoods remain, and have been pruned with sails.  Two are next to the tennis courts and one at the beach.  The beach cottonwood has also been reinforced with cables. A future goal is to plant new trees opposite the beach tree.

 

Park Paths:  The park paths were resurfaced and widened.

 

Covenants:  The covenants were reviewed for changes and arbitration was introduced as a solution for dispute resolution.

 

Mailboxes:  Our mailboxes units were replaced at no charge.  The units are valued at approximately $60,000.  Our only costs incurred were $2,700 for installation. Jeff Coe advised that we are now better guarded from identity theft, as he had received numerous emails on the subject of mail theft.  It was suggested that reflective tape should be placed along the side(s) of the mailboxes in addition to adding small signs listing information where one could call if they happened to damage the mailbox.

 

2004 Priorities – Mark Southern

Tennis Courts:  Resurface courts.

Park Trees:  Begin planting more trees on an annual basis.

Covenant Violations:  Enforce violations more strictly.

Newsletter:  Begin advertising to raise additional funds.

 

Budget Discussion:

The point was brought up regarding an increase in Homeowners Dues.  David Bangs advised that the last dues increase was approximately 6 or 7 years ago, and that an increase in dues would not come into effect for 1 year after voting.  Mark Southern suggested an alternative might be to specify a “special options” section where homeowners could donate an extra $25.00+/- to help create reserve funds.

 

New Business:

A homeowner asked about having a port-a-pot at the beach and what the process would be if this were requested.  This would have to be brought up at a homeowner meeting and the discussion would begin from there.  Homeowners could review the posted meeting minutes to watch for any mention of this subject.

 

There being no further business, the meeting was adjourned at 8:30pm

 

Minutes submitted by Shelly Birkwood, Secretary

South Cove Homeowners Association