At
the home of Mark Southern
Board
Members Present: Mark Southern, Craig Elkins, Don Meyer, Thomas Marquis,
Jeff
Coe, David Bangs, Jill Cyra, Shelly Birkwood and Kendra Mills.
Meeting
called to order at 7:05pm by Mark Southern
-Minutes: Shelly read the minutes for September 2003
and they approved as read.
-Treasurer’s
Report: Jill
reported that the account balance is $29,000.00.
There
are delinquent dues are owed in the amount of $2,571.00. Jill held out the dues billing notices for
the six homeowners that are delinquent and wrote reminders in red.
2003
PRIORITIES:
Cottonwoods: Mark stated that the cottonwood trees should be O.K.
for the next 4 to 5 years. We will
continue to use our landscaping company, Signature, and accept their continued
advice to keep the trees healthy and properly pruned.
Rules Committee: Craig
advised of the names of the three arbitration firms recommended for the Board
to approve and to be posted on South Cove’s website.
Craig motioned that the Board approve the following
3 companies; JDR-Judicial Dispute Resolution, Washington Arbitration &
Mediation Services, and JAMS-Judicial Arbitration Mediation Services as
alternative dispute resolution organizations to be suggested to the Homeowners
in the event of a dispute. The motion
was seconded.
Discussion:
The 3 organizations practice both mediation and arbitration. The aim is that the organizations would
suggest mediation whenever possible.
Arbitration is similar to an informal court procedure. Mediation is where both parties decide
together and each party is typically in separate rooms. The motion was approved and passed
unanimously.
Government
Affairs:
David reported on the SLSA, South Lake Sammamish Association, meeting of
September 30th, 2003.
Councilman David Irons attended the meeting, wherein 3 basic issues were
discussed: Speeding,
"Alligating" roads, and “Blackberry” Park. David Bangs will meet with Irons to
physically review the roads and park.
Irons suggested using “speed reducing devices”, but did not pursue this
topic further because without more available budget, not a lot can be
accomplished. Mary Victory of Meerwood
suggested expanding the annual ice cream social into a SLSA day. And, next year, Sammamish Beach Club
neighborhood would like to be included in the annual garage sale.
David also reported that in January, Issaquah would
present the results of the annexation feasibility study at Pickering Barn.
-Repaving/Landscaping: Mark reported that the path
repaving was completed. One final
adjustment needs to be made to re-set the homeowner’s planter at the path to
Sammamish Beach Club. Don reported that
he marked approximately 2000 linear feet of the path edges with white
where it needs to be filled in with more soil and seeded, and with yellow
where the sod needs to be cut back 18” and soil added underneath, to lessen the
grade to the path. Ryan, of Able
Paving, agreed to repair up to 500 linear feet of specific sections of the path
where the path edges are still too high for safety. Don advised that 500 feet is too minimal of
an amount and he will contact Ryan to try and negotiate for repairs closer to
2000 feet. Signature agreed to repair
the grass that was damaged while using their sod cutting machinery.
Architectural
Review Committee: Jeff reported that no new
Applications were submitted. Mark
requested that the ARC review and address boat covers at the January
homeowners’ meeting.
Website: Thomas inquired if the Architectural Review
information could be moved to a more convenient location on our website. David advised that he would elevate the ARC
to a higher level so that homeowners will not have to link as far into the
website.
Welcome Committee:
Jill
welcomed one new resident.
Mailboxes: Mark called Popa’s Roofing
to inquire about the damaged mailbox station at the end of 193rd
Ave, SE. His call has not yet been
returned. David suggested attaching
stickers or a type of sign to the mailboxes stating contact information, i.e.
“If you damage this mail box, please call this number…”
New
Business: David made a motion to
nominate Mark Southern, Craig Elkins, Don Meyer, Thomas Marquis, Jeff Coe,
David Bangs, Jill Cyra, Shelly Birkwood and Kendra Mills as the Nominating
Committee. The motion was approved and
passed unanimously.
Meeting
was adjourned.
Minutes
submitted by Shelly Birkwood, Secretary
November
Board Meeting: Annual Meeting
Wednesday,
November 12th, 7pm
Sunset
Elementary School
4229
W. Lake Sammamish Pkwy, SE
>Meeting Location:
>Gymnasium/Multi-purpose
Room
December
Board Meeting
No
meeting this month.
January
Board Meeting:
Wednesday,
January 21, 2004, 7pm
Home
of Mark Southern
Address: 4506 192nd Ave, SE
Phone: 957-1741