Board Members Present: Susie Carney, David Bangs, Susi
Tom, Kendra Mills, Mark Southern, Mike Quaranta
Non-Board members present: Julie McDaniel
Board Members Absent: Doug
McDaniel, Cynthia Murphy, Shelly Birkwood
Meeting called to order at
Minutes: David
read the minutes for June 2002, and they were approved as read and corrected.
Treasurer’s Report: Mark reports we have $57,658 in the bank. 15 outstanding dues or assessment payments – down from 27 last
month. Breakdown is 9 special
assessment, 4 2002 dues and 2 2001 dues. The certified letter sent to the
homeowner late on all three dues was returned as undeliverable. Mark will
investigate options to file liens or hire a collection agency for some of the
most outstanding dues/assessments.
Landscaping:
Drainage: Kendra recommended we refocus the project on
just the main part of the park, rather than the soccer field N. of the tennis
courts. The bid from Olympic Irrigation
is $22,492 just for that area. The work
would removing 17,000 sq ft of turf, regrading and
reseeding, and substantially reworking the drainage system. An additional
$2,000 might be needed to reinstall the irrigation system. This figure, with tax on top, would be far
higher than the $20,000 upper limit on drainage work. Kendra will obtain
comparable bids from two other venders prior to next month’s board meeting. We hope to have enough information to approve
a project at the August board meeting so the work can be done this fall.
Park Paving: Susie Carney reported that the latest bid from Sammamish Paving is
$15,730 (tax included). The special assessment allocates $19,000 to the path
project. This price includes the paths in the park plus our portion of the path
from South Cove to Sammamish Beach Club. In order to widen the path to SBC, we
would have to remove 30 shrubs, some of which are primadalis. We should think about places where these
plants could be reused.
It was mentioned that two
fir trees at the
Curbing: Susie Carney reported that residents of S.E. 45th
Court are concerned that when their curbing was replaced, the planting island
was made larger, which narrowed the width of the roadway around the cul-de-sac
by 10 inches – to a width of 21 feet.
This width reduction could make it a bit tougher for garbage trucks to
pass. Abel curbing was aware that we
were concerned about leaving more room for passing, but this planting island
was enlarged slightly to avoid having to repair asphalt which came up while
removing the old curbing. All codes are met by the new dimensions, and we’ve
been advised independently that moving out curbs to avoid asphalt repair is
standard industry practice. Abel curbing
offered re-lay curb on that cul-de-sac to small
dimensions and fix the exposed asphalt for $1000. This is a good deal, since another company
would charge $2500 just to fix the exposed asphalt. The Board is reluctant to spend $1000 to
address this concern without further evidence of a problem. However, we would
like to ask Abel Curbing to lock in the $1000 bid so that we can consider
performing this work in the future should this particular curbing fail due to
tire damage. Susie Carney will discuss
this request with them.
Other Landscaping: Kendra Mills reported that volunteer work parties
spread gravel at the playground, and pulled dying junipers and spread mulch on
188th. She will order 10 more yards of mulch to complete coverage on
188th. Painting playground
spring-toys is deferred to a later work party. David will look at plot maps to determine the
exact area near the
Tennis: Julie
McDaniel report that The Fence Connection is now scheduled to come next week to
install tennis court locks. The
gentleman who cleaned the courts is scheduled to do the final cleaning this
weekend. Tennis lessons are going well –
and there are still openings available.
Beach: Mike
Quaranta recently went diving twice to fix the dock. It is now anchored with two chains. In response to last months’ questions, Mike
said the dock will continue to be able to be rocked, but it is rigid. The appearance of flex could easily have been
an optical illusion. Mike will install
non-skid tape, but can’t guarantee it will prevent kids from falling off if
they are playing rough.
The nylon ropes around the
swim area need replacement because they are fraying and feel sharp and
abrasive. However, the job to replace
them is difficult since they must be installed underwater, and with tight tension. The current ropes were apparently installed
along with the cement pilings. But no
contractor will bid on the job of installing just ropes and floats. The Greenwood Point Association is going to
undertake a similar project. Mike will
volunteer to help them, in order to learn from that experience, before further
considering replacing our beach’s ropes.
Government Affairs:
David Bangs reported there
will be a meeting July 29th at the
New Business:
A girl was injured while
riding her bike. She steered into a
mailbox cluster while trying to avoid shrubs that were overhanging the
sidewalk. Susi Tom and others will look
around for shrubs overhanging the sidewalk and contract homeowners.
In the last few years, all
covenant violation reports have been referred to the Architecture Committee. But technically, that committee is only
responsible for considering architecture review applications. We discussed who else on the Board might
consider covenant violation complaints.
For now, the president will delegate these.
Mark Southern mentioned
that he has seen other potential covenant violations in the neighborhood and
promised to send a list of those violations to the president. He suggested that
that before we contact homeowners, we need to understand what exact section of
the covenants is being violated. In
cases where a clause in the “Rules and Regulations” document is being violated,
we need to understand what authority in the Covenants empowered the Board to
create that particular rule.
David Bangs mentioned the
rules committee will meet for the first time prior to the August Board Meeting
to begin discussing priorities for that committee. The committee will study our rules documents
for potential problems and suggest critical changes that should be made. The committee will also recommend a standard
process for reporting covenant violations to the Board, and ensure that we
understand the timeline required to meet the first 30 year window for amending
the covenants.
In order to avoid schedule conflicts, we changed the date of the August board
meeting to the 14th.
Meeting was adjourned.
Next Meeting:
Wednesday,
August 14th,
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